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May 15, 2010
Reporting Requirements and Maintaining Information about Independent Contractors

Maria Anastas discusses independent contractors reporting requirements in a BLR webinar entitled ‘Employee versus Independent Contractor: Where’s the Line? How to Make the Proper Call and Stay Out of Court’. She explains the reporting requirements for independent contractors and provides the following information:

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  • Reporting requirements can differ between states
  • Some states may require that documentation is turned in to the state
  • The law firm Ogletree, Deakins, Nash, Smoak & Stewart, PC also maintains a database containing the reporting requirements information regarding independent contractors on a state by state basis. Hence, this can also provide specific information regarding reporting requirements for a specific state

Anastas also discusses the process of maintaining information about independent contractors within an organization’s record-keeping systems, Human Resources Information Systems (HRIS) or the organization’s computer systems. Information about the independent contractors that an organization hires should not be put into databases where information also exists about regular employees. The organization should keep their independent contractor information distinct from the information regarding the organization’s employees

Maria Anastas is a partner in the San Francisco office of law firm Ogletree, Deakins, Nash, Smoak & Stewart, PC ( ). She represents employers in labor and employment law matters exclusively, with a primary emphasis on traditional labor matters. She also devotes a substantial portion of her practice to providing employers with practical advice on a wide variety of employment law issues. She can be reached at

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