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Deductions From Pay
National Summary
The federal law on deductions from pay contains few restrictions when compared to the laws in many states. Under federal law, almost any deduction is permitted, even if it reduces the employee's pay below the minimum wage in some cases. Certain deductions may specifically reduce pay below the minimum. However, there are a number of deductions that may not be made if they result in pay that is less than the minimum wage. These rules apply only to nonexempt employees who are covered by minimum wage requirements. In general, deductions from pay should be made only where required by law or authorized in writing by the employee.
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151518index.aspxQuestions & Answers A company remains open for a holiday. Employer instructs an exempt employee not to work on holiday. Since the employee is salaried, don't they still have to pay the employee?  National
151527index.aspxQuestions & Answers Are there any guidelines that advise the employer as to how to discipline an employee who has lost monies?  National
153986index.aspxQuestions & Answers Are you able to exchange work responsibilites for housing and not provide additonal compensation? The setting is a shelter for battered women.  National
155528index.aspxQuestions & Answers Can a salary nonexempt employee receive a deduction from his salary for disciplinary actions?  National
153547index.aspxQuestions & Answers Can an employer make deductions from a salaried employee's paycheck for missing work due to personal reasons?  National
154520index.aspxQuestions & Answers Can an employer recoup destroyed or lost company property through payroll deduction?  National
151508index.aspxQuestions & Answers Can an exempt employee be suspended for violating a company rule?  National
151519index.aspxQuestions & Answers Can Exempt Employees have their pay docked if they have no PTO time left in their bank and they are absent for a full day?  National
160100index.aspxQuestions & Answers Can we dock a salaried employee's check because he was out for more time than he had paid leave available?  National
155597index.aspxQuestions & Answers Can we dock employees for not punching in or out, then pay them at a later date or next pay period?  National
151511index.aspxQuestions & Answers Can we dock wages of salaried-exempt and/or salaried non-exempt employees who are absent due to illness and who are paid on a salary basis in the state of Oklahoma?  National
151507index.aspxQuestions & Answers Can we legally dock pay from salaried employees when they arrive to work 15 minutes - 3 hours late? Can we use a timeclock?  National
151514index.aspxQuestions & Answers Can we require an exempt employee to take vacation if they want to be paid for those days? If they refuse to use vacation, do we still have to pay them because they are an exempt employee?  National
151538index.aspxQuestions & Answers Can you give me information on how companies organize furloughs?  National
151533index.aspxQuestions & Answers Can you give me some samples for deducting incurred cost(s) (i.e. computer buy program, child care, loan) from an employees final pay check?  National
151505index.aspxQuestions & Answers Can you make someone use PTO time when you close the business due to weather or a blackout?  National
167103tools.aspxForms Consent to Payroll Deductions Form  National
156442index.aspxAnalysis Deductions from Pay  National
159077tools.aspxPolicies Deductions from Pay (Alternative or Additional)  National
153821tools.aspxPolicies Deductions from Pay Policy (Standard)  National
159467index.aspxGuidance Deductions from Pay/Garnishment, by State  National
166978index.aspxGuidance Deductions from Pay/Garnishment, by State (PDF)  National
154054tools.aspxChecklists FLSA Audit: Disciplinary Deductions  National
151531index.aspxQuestions & Answers For Budget reasons alone, our company (in California and New Jersey) is having a shut down period for one week. Under this plan, exempt employees can either choose to take accrued vacation to cover wages, or unpaid leave. Can we do this?  National
151516index.aspxQuestions & Answers I asked yesterday about docking for time off, and got information that led me to believe I can't dock for sick time. Can you give me more information. Why do companies allot so many sick days, if they are supposed to be paid regardless?  National
155330index.aspxQuestions & Answers I have a salaried exempt employee who does not qualify for FMLA. Can I make a deduction from the employee's pay for missed full days for her father's illness?  National
151547index.aspxQuestions & Answers I want to establish a policy for exempt employees for time off (sick leave, vacation leave, etc). What is the difference in having 1/2 day increments vs. full day increments?  National
151520index.aspxQuestions & Answers I work for a small organization in NC. We utilize a payroll system in which we have to estimate hours at the end of the pay period. Is there any recourse for having the former employee re-pay these funds?  National
151551index.aspxQuestions & Answers If a business owner decides to close the business for 2 or 3 days (due to Jewish holidays), does he/she have to pay the salaried employees?  National
151513index.aspxQuestions & Answers If all of exempt employees' sick time and PTO days are depleted and they report off "sick," can their salary be reduced by that one day?  National
167247index.aspxQuestions & Answers If an exempt employee is out sick for a few days but works a few hours while at home, how do we calculate required pay or permitted deductions?  National
151528index.aspxQuestions & Answers If an hourly employee makes mistakes that require a job or project to be redone (we refer to it as rework) can we require the individual to redo the work?  National
151523index.aspxQuestions & Answers If I have a sick time policy, how does it apply to the exempt employees?  National
156368index.aspxQuestions & Answers If we advance an employee their vacation time before they are eligible for it, and then they leave the company, are we permitted to deduct the advanced vacation amount from their final paycheck? (We are in Ohio.)  National
160469index.aspxQuestions & Answers If we stay open during inclement weather, can we deduct pay for exempt and nonexempt employees who can't make it to work because of the weather?  National
151544index.aspxQuestions & Answers In the state of Alabama, is it legal for an employer to require employees to wear uniforms, and make the employee responsible for one-half the cost of the uniform and the employer responsible for the remaining balance?  National
151510index.aspxQuestions & Answers In the state of Maryland, if an employee has a cash debt to their employer and gives 2 weeks notice to end the employment, can the employer hold all of their compensation for that 2 week period in order to pay off the debt?  National
151555index.aspxQuestions & Answers Is it against the law to garnish an hourly employee's wages for monies/product not accounted for/lost/stolen while they were on duty?  National
151515index.aspxQuestions & Answers Is it OK to allow an exempt employee to take one day off without pay for personal reasons without jeopardizing their exempt status?  National
151542index.aspxQuestions & Answers Is it permissible for exempt employees to make partial day requests for sick leave or vacation benefits so long as they have these benefits accrued and there is no docking of their base weekly pay?  National
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